Group Name: Jamaica Dental Mission Trip

 

Booking #: 19266902 & 19266903

 

GC Name: Heather Mitchell

 

GC Email: hmitchel@applelg.net

 

GC Phone #: 800.815.9000 x6543

 

Guest Booking Deadline: March 12, 2019

 

We are very excited for you to attend the Jamaica Dental Mission Trip in Jamaica with Wedding & Get-Togethers by Apple Vacations! A room block has been set up at Royal Decameron Montego Beach to host your group. The room is reserved for 7/20/2019 – 7/27/2019. If you wish to travel for dates outside of this window or book a different room category, please contact your Guest Coordinator for rates and availability. A $100 per person deposit is due at the time of Booking (no later than 3/12/2019) and payment in full will be due May 10, 2019. Please complete the booking form starting on page 2 of this document and send back to your Guest Coordinator via email.

 

Jamaica Dental Mission Trip 
7/20/2019-7/27/2019
Royal Decameron Montego Beach

 

Type Of Room Single Occupancy Double Occupancy Triple Occupancy Quad Occupancy
Standard Room $1148 per person $679 per person $644 per person $644 per person
  •  Rates are quoted per person per night (based on room occupancy) and are all-inclusive of taxes, gratuities and round-trip transfers (where applicable).
  • Please reach out to your Guest Coordinator to find out maximum and minimum occupancies for each room category.
  • Rates do not include airfare.
  • 3 nights minimum stay required.
  • Child rate only applies when 2 fully paid adults are booked in the room.
  • Rooms and rates reserved for the group are subject to availability on a first come, first serve basis. If rooms sell out on the room block, your Guest Coordinator can look into booking a room for you based on current rates and current availability.
  • From the time your reservation is booked until travel, any charges made after your reservation is booked will be subject to current rate and current availability. A $45 change fee will apply if reducing your stay.
  • Your reservation is not secure until a deposit is placed and your Guest Coordinator sends you a confirmation email.

Please take note of these important deadlines:

Guest Booking Deadline – March 12, 2019: Guests must submit their reservations on or before this deadline in order to receive the locked in rates of the room block (based upon availability of rooms on the block). Guests are still able to reserve on the room block past this deadline, but they will be added at the current rates and availability of the hotel at the time of their request.

 

Final Payment Deadline – May 10, 2019: All room (and charter package) reservations must be paid in full at this time. Any guests that are not paid in full at this time will be canceled off the room block at the current cancellation penalty. Final payment reminders will be sent out no later than one week prior to this deadline and will outline your remaining balance along with how you can submit your payment.

 

Instructions: Please complete the below booking form with your reservation details. If booking multiple rooms, please complete 1 booking form per room. Once your form is submitted to your Guest Coordinator via email, they will provide you with instructions on how you can place your deposit.

 

Hotel Information:

 

[contact-form-7 id=”3257″ title=”Adult1″]

 

TERMS AND CONDITIONS

Final Payment

 

  • Final payment for all bookings is due 70 days prior to departure unless otherwise required earlier by separate hotel/air contract.
  • If final payment is not received by the 70-day deadline, room subject to cancellation with loss of the initial deposit placed.

Cancellation Schedule:

 

129-70 Days Prior to the Lead Travel Date Initial required deposit placed is non-refundable for room and/or charter package
69-45 Days Prior to the Lead Travel Date 2-night cancellation penalty per person applies for room and/or charter package
44 Days or Less to the Lead Travel Date 100% room or charter package cancellation fee.

 

**Single occupant cancellations required to pay full room cancellation fee**

  • Holiday Space or High Demand Dates:
    • 60 days or more prior to departure: 100% deposit penalty per person
    • 59 days or less prior to departure: $100 per seat or per person penalty
  • If, at any time prior to 30 days before travel, a passenger cancels but the room remains on the booking (ie. Guest A cancels, roommate B continues to travel), roommate B will be subject to the single occupancy rate while Guest A will incur the aforementioned penalty fee. If at any time 30 days or less prior to travel, Guest A cancels with Total Vacation Security, roommate B will be subject to the single occupancy rate. If Guest A cancels without Total Vacation Security, Guest A will incur a 100% cancellation penalty and roommate B’s rate will remain the same.

 

 

Deadlines

  • From the time your reservation is booked until travel:
    • Any changes made after your reservation is booked will be subject to current rates and current availability. A $45 change fee will apply if reducing your stay.
  • 130 days prior to traveling:
    • All guest deposits received ($100 per person) in order to receive locked in rate for reserved room categories.
    • All unreserved rooms released from the booking unless otherwise requested by the bride/groom.
    • Once all rooms on the room block are reserved (even if this is before the 130-day deadline), any additional rooms booked will be based on current rates and current availability.
  • 70 days prior to traveling:
    • All final payments due unless otherwise stated by the specialist.
  • 70 days or less prior to traveling:
    • If a guest adds into an existing room, they will be based on the current rate and current availability based on hotel capacity.
    • Name changes (charter air or land) will be charged $45 each.
  • 44 days or less prior to traveling:
    • Refunds will not be given for changes made to reservations.
    • No name changes will be accepted unless otherwise approved by the resort.
    • No changes of any kind will be accepted. Any changes will result in 100% penalty for the entire stay.
    • Complete flight itineraries are due to your guest coordinator in order to arrange for your ground transfers (if included). If flight information is not received by this time, your transfer cannot be guaranteed. Flights must be booked for your exact dates booked with Apple Vacations for transfers to be included. Transfers are not provided for dates not booked with Apple Vacations. Ground transfers not included from all airports. Please check with your guest coordinator for which airport your ground transfers are included to/from.

 

AVOK Travel Protection:

  • Total Vacation Security Plan for groups includes a Pre-departure Cancellation/Change Waiver, Best Price Guarantee, and Tour Guard Travel Insurance
  • Total Vacation Security offers 2 options: Voucher & Cash Back. If canceled with Voucher Protection, the refund will be issued in the form of a Travel Voucher (only valid in the name of the traveler). If canceled with Cash Back, the refund will be issued in the original form of payment. 
  • Total Vacation Security must be requested in writing. 
  • Total Vacation Security must be added and paid in full no later than 7 days (including the booking date) from when an individual reservation is made. 
  • For reservations made 61 days or less prior to travel, Total Vacation Security must be added at the time of booking.
  • You have a choice of cash back or travel vouchers for land only, charter, and scheduled air bookings. 
  • SCHEDULED AIR GROUPS – If a group’s scheduled air PNR falls below the minimum requirement of 10 seats (or as specified on group contract), your scheduled air price may change and is not protected by the Travel Protection. New retail scheduled air price may be issued by airline and any cancellation penalties will apply. 
  • Total Vacation Security does not cover passengers who do not arrive at the airport or gate, or who arrive too late to travel, or who fail to have the required valid passport and/or travel documents, or who are denied boarding. 

 

*Pricing effective for insurance purchased February 8, 2015, onwards for travel anytime.

Land Only Travel Voucher Program 4 nights or less: $39.99 pp 5 nights or more: $69.99 pp
Charter Air Only/Charter Package Travel Vouchers 4-nights or less: $74.99 pp 5 nights or more: $104.99 pp
Children 12 years or under (all program types) 4 nights or less: $19.99 pp 5 nights or more: $39.99 pp
CASH BACK PLAN (in the original form of payment) Only an additional $30 per person to all prices listed above

 

**Higher premiums apply for holiday departures** **Pricing subject to change**

Travelers should review the full details of the plan information for their state of residence at www.tripmate.com/wpF430 before purchasing, or they can call Trip Mate directly at 866-389-5378 for details.

Deposit and Payment

  • Guest Deposits:
    • $100 per person deposit required by each guest via phone to add their name to a room on the booking. **Some hotels required additional or accelerated deposit schedules**
    • Guest must register by submitting a guest booking form with selected travel dates (within reserved group dates for locked-in rates to apply), room category, room occupancy, full names/dates of birth of each guest in the room, and credit card authorization.
    • Specific room categories may be in limited availability depending on the room block and are not guaranteed until deposit received and confirmed.
    • If guests staying in the same room are not staying for the same exact number of nights, these trips will be priced out directly by the guest coordinator and rates cannot be taken directly from the guest registration site.
  • Credit Card Payments: We require complete credit card information including full name as it appears on the card, billing address, expiration date, and security code from the back of the card. All payments may be processed over the phone.
  • Canadian cheques will not be accepted 60 days or less prior to departure.
  • Canadian cheques will not be accepted 60 days or less prior to departure.

Group Minimum

  • Minimum of 10 rooms. Some exceptions may apply.
  • If the group falls below a minimum of 10 rooms, Apple Vacations may not honor rate or additional perks; group booking may be canceled and re-booked as individual travel. Some exceptions may apply.

 

Additional Information

  • Requests made for your reservation including, but not limited to bedding, floor, building location, etc. cannot be guaranteed on the resort’s behalf.
  • Any changes, additions, deletions, cancellations, and name changes must be received in writing via email by the Weddings & Get-Togethers by Apple Vacations department. 
  • Any changes in group itinerary with a result of changing the travel arrangements will require a new contract with the conditions that apply to the new tour. 
  • In the unlikely event that a major change involving a change of hotel, departure or return date, departure city or destination becomes necessary, we will notify you as soon as possible. If you find the revised arrangements we offer unacceptable, you will have the option of cancellation without charge provided that you notify us within 7 days of your receipt of notice of the change or prior to departure date if notified less than 7 days prior. In the event of a change, we will try to substitute comparable services, but in the event of complete cancellation by us, our only liability will be to refund all monies paid. 
  • Apple Vacations has made arrangements with airlines, hotels, and other independent suppliers to provide you with the services you purchase. We have taken all reasonable steps to ensure that proper arrangements have been made for your vacation. However, we do not accept any liability for the actions or omissions of these independent suppliers, over whom we have no direct control. If you find you have any dispute with such persons, however, we will give you as much reasonable help as we can in resolving this. Please understand that Apple Vacations cannot control such factors as weather, government actions, mechanical breakdowns, your physical, medical, or mental disabilities, and your failure to obtain valid travel documents or your failure to follow instructions. 
  • Apple Vacations has made arrangements with airlines, hotels, and other independent suppliers to provide you with the services you purchase. We have taken all reasonable steps to ensure that proper arrangements have been made for your vacation. However, we do not accept any liability for the actions or omissions of these independent suppliers, over whom we have no direct control. If you find you have any dispute with such persons, however, we will give you as much reasonable help as we can in resolving this. Please understand that Apple Vacations cannot control such factors as weather, government actions, mechanical breakdowns, your physical, medical, or mental disabilities, and your failure to obtain valid travel documents or your failure to follow instructions. 
  • We are not responsible for losses or damages arising from physical or emotional injury, property or other economic damage caused by such factors beyond our control. Apple Vacations is not responsible for any consequential, psychological, or emotional damages or monetary losses due to flight delays, airline turbulence, transportation accidents, or other unforeseen circumstances. Of course, we will remain responsible for any negligent actions on our part. 
  • Hotel Special Features are subject to change at hotels discretion. Taxes and fuel surcharges are subject to change at any time without notice. Terms and Conditions are subject to change at any time without notice. Airfares are subject to change at any time without notice until ticket. 
  • Checked Baggage Fees range from $10-$100 per bag. Please see individual air carrier websites for full descriptions of baggage charges.